- Never Miss a Call. Never Miss Revenue
24/7 AI Receptionist Built for Revenue-Critical Customer Operations
Botphonic works by answering every inbound call instantly. It works by understanding customer intent, schedules appointments, qualifies leads, and completes actions automatically, without adding extra staff or increasing overhead.
5k+ Calls handed monthly
99.98% Uptime
3k+ Customer Served
Listen to a Sample Call
Myra, AI Receptionist
Botphonic AI Receptionist ROI in Action
3X
Increased speed of employees managing clients’ expectations and modern trends
82%
Queries of client are getting managed via Botphonic’s AI receptionist
5X
Shorten sales cycle as our virtual receptionist managed conversations with personalized answers
How an AI Receptionist Works
Botphonic uses the CELL framework, a structured, action-first model that is designed to ensure every customer conversation is driving a measurable business outcome. From the moment a call comes in to continuous performance improve
Construct Create Voice Flows
Leveraging a low-code builder platform, train AI virtual receptionist for managing different conversations and questions client might ask. Also, assimilate user data.
Evaluate Test Live Calls
This is the testing phase of AI receptionist for finding out the mistakes before real-clients interaction. Identify accuracy and check whether it aligns with KPI’s or not.
Launch Implement With High-end Reliability
Safely incorporate phone systems, calendarly, and CRM to streamline appointment scheduling, receiving a number of customer calls, and fetching customer details.
Learn Use Feedback For Improve
As it is fully ready for the real customers to use it, you can simply examine the user conversations and monitor each activity. Using that feedback to improve performance.
Why Businesses Replace Human-Only Reception with AI
Customers are expecting immediate responses, no hold music, no missed calls, no callbacks. Missed calls means lost revenue. Manual workflows create delays and errors. And AI helps you with
Always-On 24/7 Call Answering
An AI receptionist ensures every incoming call is answered with a natural and human-like voice
Smart Appointment Scheduling
Book, reschedule, or cancel appointments in real time with full calendar synchronization
Revenue-Driven Lead Qualification
Captures all the caller details, qualifies intent, routes high-value leads to the right team
Our AI Receptionist Designed For Every Industry
Rendering personalized services 24/7 and answering complicated questions with ease. Deployed in minutes and streamlines to manage.
Explore MarketplaceLaunch Faster, Set up In Minutes
Glance at the sequence wise steps for Implementing AI Receptionists agent
Set Up Account
Inserting the business information and personal details to create an account. Then, Sign in.
Create Your AI Assistant
On the top right corner, you will notice the create assistant. Click on the create assistant button
Start from Scratch or Pre-built templates
After that, display the two options and select the one of them as per your business preference
Pick the Type of Assistant
Select the type of assistant based on your required services, whether it is outbound or inbound one.
Click On The Assistant
After selecting the assistant type, you should select the assistant for configuration.
Customized based On the Needs
You will get access to all settings such as general, voice related, and call related.
Generate The Call Script
Create your own conversation flow through creating the script from greeting to goodbye.
Add Call Actions
AI can take multiple actions before, during, and after calls. Add what you need.
Insert Your Assistant Number
Embedding with the current systems and adding your current assistant number.
Test Your Live Agent
After completing all steps, enjoy the test ride of your AI receptionists.
The Best Unified AI Reception
Multi-Platform Support
Integrate seamlessly with your CRM, calendars, ticketing systems and collaboration tools to create a seamless flow.
Voice Control
Customize your virtual receptionists' voice and tone to reflect your brand and personalize greetings, and farewells.
Unified Dashboard
Manage calls, messages, and customer details from a centralized dashboard and access all the call details.
AI-Powered Call Routing
Automatically direct calls to the right department or team member based on caller intent or inquiry type.
Trust, Security & Reliability
Built for Business-Critical Conversations
Botphonic is designed with security, reliability, and compliance at its essence, it ensures every customer interaction is protected and dependable.
- Encrypted voice and data processing
- Role-based access and audit controls
- High-availability infrastructure for always-on performance
- GDPR, HIPAA, and enterprise-grade compliance readiness
Look What Our Customers Say
Explore the incredible experience of Botphonic clients and comprehend our extensive potential. We assist you to attract more clients’ and improve operations speed.
Built for Scale, Control, and Business Impact
Why Enterprises Standardize on Botphonic
Botphonic is built for organizations who treat customer conversations as core infrastructure and not just a support function. Our AI receptionists are designed to operate reliably under pressure and execute actions with precision.
Deploy AI Receptionists Without Rebuilding Your Stack
Botphonic fits into existing phone systems, calendars, and CRMs, moreover, it allows teams to automate inbound calls without re-architecting workflows.
Security-First by Design
Botphonic is designed to handle confidential customer interactions with strict access control and data protection standards. Offers compliance-ready architecture for regulated industries.
Operational Reliability You Can Depend On
Our platform is engineered to remain responsive when call volume spikes and business stakes are high.
Conversations That Move Work Forward
Botphonic’s AI receptionists are built around execution, where every conversation leads to a concrete outcome, such as booking, routing, updating, or just follow-up.
Built to Deliver ROI, Not Just Automation
Measurable ROI From Every Customer Call
Turn missed calls into booked appointments, reduce operational costs, and scale customer service without any headcount.
Customer Support
Sales Qualification
Voice AI Agent
A global technology had to face thousands of inbound sales calls daily. They deployed Botphonic’s voice AI agent to manage lead qualification at scale. The AI receptionist answered every call, qualified prospects automatically, and routed high-intent leads that allowed sales teams to focus on technical and high-value conversations.
+25%
Upgrades Lead Quality
100+
Saved Work Hours
+20%
Enhance Sales Productivity
Lead Reactivation
Client Retention
AI Call Assistant
By using Botphonic AI call assistant, a tech company automated lead re-engagement across different regions and boosts sales conversion. The AI re-engaged cold leads with human-like conversations, qualified demand across regions and languages, and most importantly increased conversions.
+40%
Response Rate
60%
Minimize Workload
30%
Enhance Qualify Leads
Call Management
Instant Notifications
Voice AI
A leading digital marketing company replaced traditional customer communication methods with Botphonic’s Voice AI agents to respond quickly across regions and channels. AI helped them handle high inquiry volumes, delivered professional, and personalized responses.
+82%
Managing Client Queries
+40%
Minimizing Agents Costs
+20%
Uplifting Workforce Productivity
Integrate Botphonic AI Receptionist with Your Favorite Tools
Connect your AI receptionist to CRMs, calendars, messaging apps, and more to automate workflows, streamline communications, and enhance customer experience.
Ask Us Anything
What is an AI receptionist, and how does it help with scheduling?
An AI receptionist is an intelligent software that automates appointment scheduling, confirmations, reminders, and rescheduling. Moreover, integrating them with your calendar, CRM, and communication channels enables you to offer a 24/7 solution for managing appointments.
How does AI appointment booking work?
An AI appointment booking works by analyzing time slots, client preferences, and business rules to schedule appointments. It also works by sending real-time confirmations, reminders, and updates across multiple channels like email, SMS, or even voice messages.
Can an AI receptionist handle appointments across multiple time zones?
Yes, AI receptionists are designed to manage scheduling across multiple time zones, they automatically adjust time slots according to the client’s local time, ensuring appointments are scheduled accurately.
How does AI help in reducing no-shows and appointment cancellations?
AI receptionists work by sending automated reminders before appointments, reducing the chances of no-shows and cancellations. These reminders can also be customized to be sent at different intervals.
Is it easy to integrate an AI receptionist with my existing calendar?
Yes, AI-powered appointment booking systems can easily be integrated with popular calendar platforms like Google Calendar, Outlook, and CRM systems. This ensures that your schedules are automatically updated in real-time.
Can AI appointment scheduling manage both client-facing and internal meetings?
Yes, AI receptionists can manage a variety of appointments from client consultations to internal time meetings and service appointments, whether you are booking a sales demo, a training session, or a staff check-in, the system ensures all appointments are scheduled properly.
Is AI appointment booking secure and compliant with privacy regulations?
Yes, AI appointment bookings systems are built with enterprise-grade security and compliance features such as GDPR, HIPAA, and SOC 2 certifications. All customer data is encrypted and privacy rules are followed.
What are the crucial reasons to choose the AI-driven assistant?
The AI-driven assistant talks with potential clients at any time, creates sub-account for the particular position, manages calendar, and translates into text. Controlling clients details and extract any part you want at any time. Furthermore, the AI-driven assistant gets clients feedback at every time, accordingly takes responsible actions to enhance efficiency.
Save Your Business Money With AI Receptionist
Decrease your business workload and enhance the potential of existing employees, utilizing resources effectively.
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